Checklist for new immigrants: Essential documents to bring to Canada

Essential preparation guide:
Documents you must bring when immigrating to Canada

Relocating to a new country, especially one thousands of miles away, is a transformative experience that requires careful planning. From securing accommodation to deciding the best way to transport belongings, there’s much to consider. Among the most important tasks is organizing and bringing along all necessary documents, particularly when moving to Canada to start a new chapter.

This detailed guide covers all the essential documents required for a smooth immigration process to Canada. While some are crucial for entering the country through a Canadian port of entry—typically an airport—others will facilitate settlement activities such as finding a job, enrolling in education, applying for a driver’s license, and more. Use this checklist to stay organized and reduce stress.

Key documents to prepare before moving to Canada

When gathering your documents, ensure they are up to date and, if necessary, translated into English or French by a certified translator. As some documents can take time to obtain, start preparing early to avoid last-minute challenges.

Helpful tips:

• Pack all important documents in your carry-on or personal bag, not your checked luggage.
• Print multiple copies and store them separately from the originals.
• Back up your documents digitally by scanning them and saving them securely in the cloud.

Documents required at Canadian ports of entry

Basic documents

• Passport
• Confirmation of Permanent Residence (CoPR)
• Permanent Resident (PR) visa (if applicable)
• Two copies each of Form BSF186 (B4) and Form BSF186A (B4A).

Details on forms BSF186 and BSF186A:
These forms help declare the items you’re bringing into Canada. Ensure you have two copies of each—one for yourself and one for the border officer.

• Form BSF186 (B4): Used to declare personal belongings you’re bringing into Canada upon arrival.
• Form BSF186A (B4A): Used to list goods being shipped separately.

Important tips:

• Completing these forms before arrival can save time, though it’s not mandatory.
• If filling them out at the airport, keep all relevant information easily accessible.

Jewelry appraisal certificate

Border officials may ask about valuables like jewelry. To avoid delays, prepare a detailed description, proof of value, or an appraisal certificate from a jeweler in your home country.

Proof of funds for settlement

Depending on your immigration program, you may need to show proof of funds. While applicants under the Canadian Experience Class (CEC) or those with job offers are exempt, others, such as those under the Federal Skilled Worker Program (FSWP), must present this documentation.

What to include in a proof of funds letter:

• Official bank letterhead with the institution’s contact information.
• Your name and account details.
• Outstanding debts like credit cards or loans.
• Current balance, account opening date, and average balance over the past six months.

Note:

• It’s not mandatory to carry all declared funds upon arrival, but have a recent bank statement available if requested by immigration officers.
• Declare any cash or assets over $10,000 CAD at the port of entry to avoid fines or confiscation.

Prescription medications and health products

Medication regulations in Canada may differ from those in your home country. Some over-the-counter drugs elsewhere might require a prescription in Canada. Additionally, limits may exist on the quantity and type of medications allowed.

Preparation tips:

• Bring a doctor’s prescription for all medications, even over-the-counter ones from your country.
• Check Health Canada’s guidelines to confirm entry requirements for health products.

Additional documents to bring for education, employment, and daily life in Canada

When moving to Canada, having the right documents on hand can ease the process of settling in, whether you’re pursuing education, seeking employment, enrolling your child in school, or managing essential tasks like filing taxes. Here’s a detailed checklist to help you stay organized.

Documents for education and employment

To further your studies or secure a job in Canada, you may need the following:

• CV/Resume: Ensure your CV is updated, formatted according to Canadian standards, and tailored to your field of interest.
• Letters of recommendation: Collect references from previous employers or academic institutions to showcase your skills and experience.
• Education transcripts: Obtain certified copies of your academic records. These may be required by employers or educational institutions.
• Language test scores: If English or French proficiency is necessary, bring test results from recognized exams such as IELTS, CELPIP, or TEF.
• Educational Credential Assessment (ECA): For internationally educated professionals, an ECA verifies the equivalency of your qualifications to Canadian standards.

Documents for enrolling your child in school

If you’re moving with children, schools in Canada will require:

• Birth certificate or baptismal certificate: To confirm the child’s identity and age. Adoption documents may also be needed in specific cases.
• School records: Include report cards, transfer certificates, or other academic records to ensure proper grade placement.
• Vaccination records: Provide up-to-date immunization documents as per Canadian public health requirements.

Documents for filing taxes in Canada

When it’s time to file your annual tax return, these documents can be crucial:

• Tax returns from your country of origin: Bring records from the past two to three years to support any claims or deductions.
• Foreign income, property, or investment records: Declare any ongoing financial ties to your home country to comply with Canadian tax laws.

Other essential documents

In addition to the above, these documents can simplify everyday life in Canada:

• Travel and temporary health insurance: Ensure you’re covered until you’re eligible for provincial healthcare.
• Medical records: Include a history of vaccinations, prescriptions, and past treatments for all family members.
• Driver’s license and driving extract: If applicable, bring your license and a certified driving record from your home country to apply for a Canadian license.
• Marriage certificate or divorce/separation documents: These may be required for various administrative purposes, including spousal benefits and legal documentation.

Plan ahead for a seamless transition

Relocating to a new country can feel overwhelming, but careful planning and document organization can significantly reduce stress. While many documents may not be immediately needed, having them readily available will make the transition smoother.

Pro Tip: Regulations and requirements may change over time. Always consult the latest guidelines from Immigration, Refugees and Citizenship Canada (IRCC) to stay updated. Check for any new document requirements or policy updates, especially during global events like a pandemic.

By staying prepared, you’ll pave the way for a successful start to your new life in Canada!

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